Help with keeping records of F gas checks and repairs
Who needs to keep the records?
Under the European F Gas Regulation (842/2006) owners of stationary refrigeration and air conditioning equipment containing HFC refrigerants have an obligation to maintain system records. If you are involved in service and maintenance work you should be familiar with this obligation, and if your customers do not currently have a system record for their equipment, you should assist them in setting this up.
What information needs to be recorded?
Records must be kept about each system with more than 3 kg of HFC refrigerant. This was a legal obligation from 4 July 2007. The records must include the following information:
- The quantity and type of F gas refrigerants installed in each system Any quantities of refrigerant added
- The quantity of refrigerant recovered during servicing, maintenance and final disposal.
- Other relevant information including the identification of the company or technician who performed the servicing or maintenance, as well as the dates and results of leakage checks and leakage detection system checks, name of the Operator.
- Relevant information specifically identifying the separate stationary equipment containing 30kg or more of refrigerant.
- These records must be made available on request to the competent authority and to the Commission.
What format should the log take?
The form of the record has not been prescribed by the Commission but sample electronic formats have been provided by UK Government through F Gas Support.
Further Guidance
F Gas Support - UK Government have set up a free helpline to deal with individual queries about the F Gas Regulations and to provide a central resource for information, particularly for end users but also for anyone else affected by the F Gas or ODS Regulations. The following contact points are now in operation:
Telephone Helpline: 0161 874 3663 Email: Fgas-support@enviros.com Website: www.defra.gov.uk/fgas